How to Write the Perfect Cover Letter

Most companies ask you to submit a cover letter along with your resume. A cover letter is your formal pitch to the hiring manager, and it highlights your skills and experiences relevant to the position. I have devised a guideline based on a cover letter I have submitted to a company and then received the position. It follows the standard format for cover letters. I wish you the best of luck!

Cover Letter Guideline

Your contact information (center or align left)

  • Name
  • Address
  • Phone number
  • Email address

Date (align left)

Employer Contact information (align left; include all information you have)

  • Name
  • Title
  • Company
  • Address
  • Email address

Salutation (align left)

  • Dear (employer’s full name)
  • Do not write “To Whom It May Concern” because it shows that you haven’t done your research or know who will receive your letter. So, if you don’t know, research. If you still do not know, write, “Dear Hiring Manager”.

The Body (align left)

(Do not indent paragraphs, but do leave a space between each paragraph.)

First Paragraph

  • Say the position to which you are applying.
  • Mention where you found or how you heard about the position and express your interest in the position.
  • If this is for an internship, describe what you hope to gain from the internship, i.e. strengthen your skills and grow professionally.

Middle Paragraphs

  • Describe what you offer the employer and your qualifications that match the position.
  • As you mention your various qualifications, explain the unique experiences and knowledge you have gained from your experiences. Do not repeat your resume. Think of yourself as a salesman. Show how your qualifications connect with the position.


  • Restate why you are a good fit for the position. If this is for an internship, express you are confident that your qualifications and experiences have prepared you for the position.
  • Write that you have attached or enclosed your resume and any other resources (list them) the employer requested.
  • Write that you look forward to discussing your qualifications, and thank the employer for considering you for the position.

Sign off (align left)


  • Sincerely
  • Best regards
  • Thank you
  • Thank you for your consideration

Keep a space between your sign off and signature.

Signature (handwritten or typed)

Email Subject Line

If emailing your cover letter, include a subject line that lets the employer know the purpose of your email, that you are applying for a position.

  • Write the position’s name, and it is a good idea to include your name.
  • Keep it simple and professional.

I hope this blog post has helped and been useful to you. Feel free to review various cover letter samples and tips for formatting and writing your letter.