V. Online Payment System
A. Submitting New Web Content
A faculty/staff member wishing to request the creation of new Nyack.edu content should submit the content in an acceptable format (see Section F.) to the Webmaster via the online Web Request Form (http://www.nyack.edu/WebRequest). If the new content requires additional development or if there are questions or concerns, the faculty/staff member can contact the Office of Enrollment and Marketing for a preliminary discussion.
B. Submitting Updates to Existing Web Content
A faculty/staff member wishing to provide an update to existing Nyack.edu content should submit the update in an acceptable format (see Section F.) to the Webmaster via the online Web Request Form (http://www.nyack.edu/WebRequest). This is the ONLY avenue for content updates. Content should never be submitted via email.
C. Appropriate Content
The Webmaster and the Office of Enrollment and Marketing reserve the right to accept or reject content based on the quality, relevance, or appropriateness of the content. These matters will be discussed on a case-by-case basis.
D. Update Priority and Turn-around Time
Web updates are typically completed in the order in which they were submitted, though priority may be given to requests dealing specifically with student enrollment and registration. The Webmaster requires approximately one week to complete a typical web request, though larger development requests may take longer. Requests submitted with a needed-by date of "ASAP" will be completed within the standard turnaround time. (Exception is made ONLY for true emergencies and legal matters.)
E. Submission Limit
A single user/division may not submit more than 3 open requests at a time. Requests may contain multiple items.
F. Technical Specifications and Acceptable Formats for Web Updates
Files may be uploaded to the Webmaster along with a Web Update Request, but all files must meet these technical and formatting specifications:
i. All Files. All uploaded files must be smaller than 5 megabytes. (Larger audio and video files can be sent to the Webmaster on CD/DVD.) Acceptable filetypes are: JPG, GIF, TIF, EPS, PDF, DOC, RTF, XLS, CSV, MP3, MOV and MP4.
ii. Text Documents. Text content can be pasted directly into the large text box on the Web Request Form or provided in a Word document. Word docs should NOT be formatted or designed. This means: standard font, normal text size, no text color, no tabs, and no columns. Bulleted lists, hyperlinks, and tables are acceptable. Please do NOT embed images within Word documents. No exceptions. (Word documents with embedded images will be rejected OR posted in PDF format to ensure quality.)
iii. Images. Images should be uploaded separately from Word documents, and do not need to be web-friendly. The Webmaster will prepare images for placement on the web. As long as each file is small enough to upload (under 5 megabytes), it is acceptable. Large numbers of images (more than 10) should be sent separately from a request on CD or DVD media to the Webmaster. The Webmaster reserves the right to edit, crop, compress, or reject any image.
iv. Video. Video content must be approved by the Webmaster and the Office of Enrollment and Marketing prior to posting online. Approved videos may be provided as files (QuickTime or MP4) or on DVD. Videos must be shorter than ten minutes. The Webmaster reserves the right to edit, compress, and reject videos.
v. Audio. Podcasts and audio content must be approved by the Webmaster and the Office of Enrollment and Marketing prior to implementation and posting online. Podcasts will be pruned after every semester, and departments are limited to 5 audio clips per semester. Audio may be provided as MP3 files or on audio CD. Audio clips too large to upload through the Web Update Form should be sent separately from a request on CD-R to the Webmaster.
SPECIAL NOTE #1: Staff and Faculty Lists.
Without exception, all faculty/staff lists on Nyack.edu must be populated with live data from the Office of Human Resources from their official personnel records. The Webmaster will NOT maintain staff/faculty lists based on hand-typed lists from individual departments. Lists of part-time staff members or student workers and officers will NOT be posted on Nyack.edu.
SPECIAL NOTE #2: Off-Site/Other Types of Content.
Nyack provides many online services which are not hosted on Nyack.edu nor supervised by the Webmaster or the Office of Enrollment and Marketing. Many of these additional services can be accessed through a single hub at http://my.nyack.edu. Regarding specialized web experiences for faculty and students:
1. Faculty. The Office of Enrollment and Marketing agrees that faculty should have access to a website to freely post course supplements, syllabi, and other educational materials. This is a service of the Distance Education department, which maintains eCollege access expressly for this purpose.
Online grading and registration services are provided through CampusWeb.
2. Students. Student organizations and clubs would fall under the category and structure of intranet services. However, if student organizations desire to have their own website, they can request the webmaster make a link to their off-site page from an area - designated by Webmaster - on the official college website. Approval by the Dean of Student Life must be obtained before any such links will be created. At this time, Nyack cannot provide students with server space to host their sites. Additionally, online registration is provided through CampusWeb.